2018 Annual Meeting Nov 17-20

Mark your calendars for the 2018 Annual Meeting! Plan to join your colleagues in Denver November 17-20. More info to come soon!

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Frequently Asked Questions - Annual Meeting

1) I haven’t received any information about the Annual Meeting.
Check here for all the latest information.  


2) I don’t know my Member ID. I want to register for the Meeting, please help me find it.
Go here and enter in the e-mail you registered with. You may also call 1-404-727-3049. Please remember that you cannot register for the meeting at the discounted member rate until your membership is up-to-date.


3) How do I register for the Annual Meeting?

  • Register online with a credit card
  • E-mail if you must pay by check
  • Telephone at 1-404-727-7972 (Inquiries only)

4) Why do I have to be a member of AAR to register?
You don’t need to be a member to attend the Annual Meeting, but you will miss out on the discount registration rates. Participants in the Annual Meeting must be registered for the meeting by June 29 per Program Committee policy in order to remain on the program. This is an almost universal practice amongst the ACLS organizations.


5) I need to establish a new membership so that I can register for the Annual Meeting. Can you give me an ID number so that I can register for the Annual Meeting immediately?
Yes, you can do this when you join online.


6) My membership has lapsed and I want to renew so that I can register for the Annual Meeting now. Once I renew, can I immediately register for the meeting?
Yes, you can do this if you renew online.


7) Can I register by phone?
No. Registration will be taken online only. The paper trail is necessary to ensure accuracy.


8) I’m a program unit chair, reviewer, past president, or board member. Don’t I register separately?
No, VIPs register through the online system. Any questions should be directed to AAR Registration at +1-404-727-7972 or email at


9) When does registration close?
Registration is open until the final day of the meeting, Tuesday, November 21. 


10) What is included in my registration fee?
An Annual Meeting registration includes all educational sessions (with the exception of optional and/or additional fee sessions as indicated on the registration form).


11) How can I get a receipt for my Annual Meeting registration?
Annual Meeting registration is handled through the AAR Registration Bureau, which can be reached by phone at +1-855-836-0001 (U.S. and Canada) or +1-404-727-7972 (elsewhere), or by email at


12) I’ve registered and I can’t attend the Annual Meeting, can I get a refund for my registration fee?
Registration refunds must be requested in writing by October 26. Send your request to A $40 administrative fee will be assessed.


13) What is the closest airport?
The closest airport is the Boston Logan International Airport (BOS). For information on ground transportation options, please click here.


14) What is the headquarters hotel for the Annual Meeting?

There isn’t one specific headquarters hotel this year. Registration, the Exhibit Hall, and the Employment Center will be held in the Hynes Convention Center. Sessions will be held in the Hynes Convention Center, Fairmont Copley Plaza, Hilton Back Bay, Marriott Copley Place, Park Plaza Hotel, Sheraton, and Westin Copley Place.


15) What is the physical address of the facilities?

Hynes Convention Center
Colonnade Hotel
Courtyard Downtown
Doubletree Downtown
Fairmont Copley Plaza
Hilton Back Bay
Hyatt Regency
Lenox Hotel
Marriott Copley Place
Park Plaza Hotel
Revere Hotel
Westin Copley Place

900 Boylston St., 02115
120 Huntinton Ave., 02116
275 Tremont St., 02116
821 Washington St., 02111
138 St. James Ave., 02116
40 Dalton St., 02115
1 Avenue de Lafayette, 02111
61 Exeter St., 02116
110 Huntington Ave., 02116
50 Park Plaza, 02116
200 Stuart St., 02116
39 Dalton St., 02199
10 Huntington Ave., 02116

16) Will there be a shuttle?
There will be a shuttle to and from select hotels: Courtyard Downtown, Doubletree Downtown, Hyatt Regency, Park Plaza, and the Revere Hotel. Attendees who book their hotel through the AAR & SBL registration process will receive a 7-day T (subway) pass on a first-come, first serve basis.

AAR & SBL Shuttle Hours

Date AM Shuttle PM Shuttle
Saturday, 11/18 6 am-10 am 5 pm-9 pm
Sunday, 11/19 6 am-10 am 5 pm-9 pm
Monday, 11/20 6 am-10 am 5 pm-9 pm
Tuesday, 11/21 7:30 am-12:30 pm N/A

Attendees who have difficulty walking longer distances should click here for a more detailed overview of the meeting space.


17) When are the first and last sessions at the Annual Meeting?
The AAR Annual Meeting program sessions begin on Saturday, November 18 at 9:00 AM (9.00h) and end on Tuesday, November 21 at 12:00 PM (12.00h). Pre-conference meetings hosted by the AAR and other organizations may begin as early as Wednesday. Please check the online Program Book for more information.


18) What are the dates of the sessions?

Session Information
Saturday, November 18, 9:00 am–6:30 pm Program Unit Sessions (9:00–11:30 am; 1:00–3:30 pm; 4:00–6:30 pm)
Sunday, November 19, 9:00 am–6:30 pm Program Unit Sessions (9:00–11:30 am; 1:00–2:30 pm; 3:00–4:30 pm; 5:00–6:30 pm)
Monday, November 20, 9:00 am–6:30 pm Program Unit Sessions (9:00–11:30 am; 1:00–3:30 pm; 4:00–6:30 pm)
Tuesday, November 21, 8:30 am–12:00 pm Program Unit Sessions (8:30–10:00 am; 9:00–11:30 am; 10:30 am–12:00 pm)

Full program schedule and descriptions are available July 15 in the online Program Book.

Onsite Registration & Exhibit Hours
Registration and the Exhibit Hall are located in the Hynes Convention Center. The Exhibit Hall is in Exhibit Hall CD and Registration is in the lobby outside of it. Exhibit Hall CD is on the second level.

Friday, November 17, 11:00 am–6:00 pm
Saturday, November 18, 8:00 am–5:30 pm
Sunday, November 19, 8:00 am–5:30 pm
Monday, November 20, 8:00 am–5:30 pm
Tuesday, November 21, 8:00 am-10:00 am

Exhibit Hall
Saturday, November 18, 8:30 am–5:30 pm
Sunday, November 19, 8:30 am–5:30 pm
Monday, November 20, 8:30 am–5:30 pm
Tuesday, November 21, 8:30 am–12:00 pm

A name badge is required to enter all sessions and the exhibit hall.


19) I'm coming from outside the U.S.; is there anything I should know?
Yes, depending on what country you're coming from, you may need to allow several months to get a visa for travel to the USA. The general website for the US State Department is More information is available on the Travel Information page.


20) What is the dress code?
Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, skirts, blouses and most importantly, comfortable shoes. We also recommend you dress in layers as temperatures in meeting rooms can vary.


21) Will there be a coat and/or luggage check?
There will be a coat and luggage check Saturday-Monday 7 am–7 pm and Tuesday 7 am–1 pm. The cost is $3 per item.


22) Is there Internet access?
There is a free cyber café in the Exhibit Hall. The Hynes Convention Center will have complimentary Wi-Fi located throughout the meeting spaces. All the hotels have Internet access available in their business centers or guest rooms. The hotels may charge a fee to access the Internet in the guest rooms, and that information can be found here on the Hotel Amenity Chart.


23) What is provided with registration?
Registration only includes sessions that do not have an additional cost. You will have to arrange and pay for your meals, travel, transportation, and housing on your own.


24) I have a special diet
Since all meals are on your own, the AAR has provided some options here under Local Information. You can also view the city of Boston's website: for food recommendations.


25) I have a disability or other mobility limitations. Can AAR provide an ADA-compliant hotel room and/or provide housing that is close to most Annual Meeting event locations?
Yes. Please indicate your specific need at the time of registration on the housing page. You can find more information about Annual Meeting accessibility and other commonly requested accommodations here.


26) I have a disability or other situation that requires accommodation to attend or present at the Annual Meeting. How can I make these arrangements?
AAR has information available here about Annual Meeting accessibility and other commonly requested accommodations. For specific requests, or for more information, please contact Robert Puckett at 404-727-1461 or at


27) I want to bring my children to the Annual Meeting. Will child care be available?
Yes. There is a nominal hourly fee. More information can be found here.



29) I want to host an event at the contracted hotels. What do I do?
Visit the Additional Meetings page for policies, rates, deadlines, and a link to the additional meeting request form.


30) What are the various Annual Meeting program units?
A list of all Annual Meeting program units, along with contact information for their chairs, can be found via the Program Unit Types page.


31) How many sessions may a Program Unit have at the Annual Meeting?
Units meet for one to five sessions. Seminars may have one session. Units may each receive one additional session if they co-sponsor a session with another unit. Seminars are exempt from this bonus session.


32) I haven’t received my Program Planner. What’s wrong?
We are no longer printing a Program Planner. We will be mailing a full Annual Meetings Program Book (with all AAR, SBL, and Additional Meetings session information, including room locations) to everyone who has registered for the meeting before August 24, 2017, and indicated that you require one on your registration form. If you do not register and opt in for the Annual Meeting by August 24, you will not receive a Program Book in the mail. Program Books will only be available for those onsite that registered after August 24. The program info is available and searchable in the online Program Book.


33) There was a mis-print in the Program Book, who should I contact?
Robert Puckett, at, with your name, institution, the misprint, and the session number (A#). Session numbers can also be found in the online Program Book.
34) I need to know when my session will be. Can you tell me now?
Unfortunately not, final program information will be available online by July 15.


35) When will the Program Books be mailed?
The full Program Book will be mailed in early October. Check for more details on sessions in the online Program Book.


36) How will I receive my name badge?
We are no longer sending badges via postal mail. Current registrants will receive an e-mail in November to print and cut out their badges at home. 
37) I just want to talk to a human being; how can I do that?
Please call the AAR at 1-404-727-3049. You can confirm the AAR’s hours of operation under the “Office Hours” on the Contact Us page.